Your process with MAI DATA

We keep your value creation running.

Your business earns its money in production, engineering, and assembly. It loses money behind the scenes: in order handling, invoice verification, purchasing, and reporting. We make these administrative processes clean, fast, and independent. Structure first. Then AI.

Free intro call How it works

The problem

Where back offices fall short

Six findings we see in almost every company. Not because people are missing, but because processes, data, and knowledge do not work together in a structured way.

Processes do not run on their own

Unclear steps, slow approvals, constant follow-ups.

Information is not usable

Scattered across tools and systems, no single source of truth.

Knowledge lives in heads

Critical know-how sits with individuals, not the company.

Data quality you cannot rely on

Numbers contradict each other, nobody knows which source is right.

Too little digitization

Paper, Excel, and media breaks cost time and create errors.

Missing enablement

Tools do not fail because of technology, but because of enablement.

How we work

From analysis to continuous optimization

Every project starts with a free conversation. What follows is clearly structured, with defined results in every phase.

Discovery Call

Free · 45 min.

A joint assessment of where the biggest lever sits in your back office. No sales pitch, an honest analysis. It ends with a clear recommendation which process to tackle first.

01 2–3 weeks · The entry point

Process analysis

The process analysis shows you in black and white where your administrative processes lose time, and what it costs. No gut feeling, no assumptions. One selected back-office process, fully documented and valued in euros.

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You receive

As-is documentation with a weak-point matrix, every weak point quantified
Target state and delta calculation: savings per year
Prioritized roadmap and decision paper for management
Outlook on the entire value stream

MAI DATA Prozess-Board: Prozesslandkarte mit Führungs-, Kern- und Unterstützungsprozessen und Purchase2Pay-Wertstrom

This is what documenting a back-office area actually looks like: every process with input, steps, and output, bottlenecks at a glance. Documented in our own tool.

And then

026–12 weeks

Implementation

We define the scope together after phase 1. We build the automations ourselves, structure the knowledge, and hand everything over completely.

03Ongoing

Continuous optimization

A dashboard creates transparency, monthly reviews set priorities, small adjustments are implemented directly. Measurable impact, month after month.

MAI DATA Prozess-Monitoring: Durchlaufzeit, Automatisierungsquote und automatisch erkannte Engpässe eines Backoffice-Prozesses

Martin Gödde

Founder, MAI DATA

About me

Erst Struktur. Dann AI.

MAI DATA is built on a simple conviction: AI only creates real value when the foundations are right, meaning processes are clear, knowledge is accessible, and workflows do not depend on single individuals.

I am Martin, and this is exactly what I work on with mid-sized companies: not the next software rollout, but making companies genuinely more efficient. Step by step, with method, without detours.

After 10 years in HR & Ops with a daily view of operational friction in industrial settings, I founded MAI DATA with one goal: companies finally working the way they could.

10+ years HR & Ops

Six Sigma

AI & Predictive Analysis

Self-check

Check your back office yourself.

Most administrative processes live in heads, not in structures. The IPO checklist walks you through a process of your choice in minutes and shows where assumptions fill the gaps.

Immediately usable for any of your processes
Structured along the IPO framework
Free

Free · PDF · Instant

IPO process checklist

18 checkpoints along input, processing, and output. Fill it in, see weak points immediately.

Download the checklist →

Free · No sign-up · Instantly available

Where does your back office
really lose time?

In a no-obligation intro call, we find out together which of your administrative processes offers the biggest lever. 45 minutes, honest assessment, clear recommendation.

Book a free intro call Write directly

Free · No obligation